Services / Business Email Solutions
Business Email Solutions · Dallas & North Texas
Business email hosting on your own domain with spam and phishing filtering, encryption, archiving and mobile access — configured so your domain cannot be trivially spoofed.
Business Email Solutions
Email remains the primary route into a business network. Not because the technique is sophisticated, but because it targets people rather than systems — a convincing invoice, a message that appears to come from a director, a login page that looks correct in every respect.
Proper email hosting is a security control, not a utility. Alongside reliable delivery on your own domain, it needs inbound filtering that catches impersonation, outbound authentication that stops your domain being used against your own customers, encryption for sensitive material, and archiving that satisfies retention obligations.
The outbound half is routinely overlooked. Without correct SPF, DKIM and DMARC records, anyone can send email that appears to come from your domain — and your customers have no way to tell. We configure all three as standard, because a spoofed invoice sent to your client is your reputational problem regardless of where it originated.
What's included
No asterisks, no "available as an add-on" surprises after signature. If it is on this list, it is in the price.
Professional email on your own domain, with the reliability and administrative control a business requires.
Inbound filtering tuned for impersonation and business email compromise, not just bulk spam.
Scheduled test restores that prove recoverability. A green dashboard is a claim; a completed restore is evidence.
Encryption for sensitive material, which matters particularly for medical, legal, financial and title businesses.
Third-party protection of cloud mail, files and Teams data, which Microsoft's own retention does not provide.
Reliable synchronised access across desktop, mobile and browser, with security policy applied to each.
Who does what, in what order, with what contact details and dependencies. Tested rather than filed and forgotten.
Mailbox and archive migration from existing hosting with full history preserved and minimal interruption.
Why it matters
Every engagement starts with an assessment you keep whether or not you hire us. It is a documented audit, not a sales exercise.
Current hosting, mailbox inventory, DNS records and authentication posture assessed — most audits find SPF or DMARC missing or misconfigured.
Hosting provisioned, filtering tuned, authentication records published, encryption and archiving policy applied.
Mailboxes and history moved with mail flow staged, so nothing is lost and delivery continues throughout.
Ongoing filtering management, authentication monitoring, and staff phishing training through our security service.
Where we deliver it
Same engineers, same monitoring stack, same escalation path in every city we serve.
Questions
They are DNS records that let receiving mail servers verify email genuinely came from you. Without them, anyone can send messages that appear to originate from your domain — a common tactic in invoice fraud aimed at your customers. Configuring all three is inexpensive, takes effect quickly, and protects your reputation as much as your inbox.
Yes. Mailbox migration preserves message history, folder structure and, in most cases, calendar and contact data. Mail flow is staged so messages continue to be delivered throughout the transition rather than queuing or bouncing.
If you operate in a regulated sector — medical, legal, financial, title — almost certainly yes, and the obligation is likely already in force. Beyond compliance, searchable archiving makes discovery requests and internal investigations far less disruptive, and protects against deliberate deletion.
Layered. Inbound filtering catches the majority, authentication records prevent domain spoofing, and staff phishing simulation training addresses what gets through — because some always will. Training combined with filtering is significantly more effective than either alone.
They overlap. Microsoft 365 includes email, and for many businesses that is the right platform — we deploy and secure it through cloud solutions. Standalone business email hosting suits organisations that need professional email and security without the wider productivity suite. We will recommend based on what you actually use.
Their mailbox is secured, forwarding or shared access arranged for continuity, and their access revoked across every connected system. Handled as a defined process rather than an afterthought — departing-employee access is a recurring source of avoidable exposure.
A free, no-obligation assessment. You keep the findings report either way.
Texas Communication Services understands that email is critical to your organization. It’s essential for communication, crucial to productivity, and indispensable for retaining valuable corporate information.
When email isn’t working, neither is your business. You need managed business email solutions that keep your system up no matter what. Managing email effectively requires comprehensive security, archiving, and continuity capabilities.
Small business email servers are things of the past. Businesses are now considering nimble and versatile hosted email solutions for their needs. Features and pricing vary widely across the segment.
Texas Communication Services has worked with the top 10 solutions, including Office 365, Google G Suite, GoDaddy, and many more. Safeguard yourself against advanced threats through email spam and phishing attacks that can potentially leave your data and business vulnerable by allowing us to manage your email services.
For businesses that want complete peace of mind, our managed IT services in Dallas, Texas, cover everything from email setup to full network management under one roof.
Ready to upgrade your business email? Contact our team today for a free consultation and let our experts find the right hosted email solution for your business.
“Raul Escalante and the rest of the group at Texas Communication Services (TCS) have been an integral part of our rapid growth. TCS immediately came out to set up our four offices as soon as we retained their services. I explained how I wanted our setup & informed them we needed to be up & running ASAP so that we as a firm could focus on retaining new clients and growing our business. Raul more than delivered on what we needed. TCS is always available for assistance and provides service with a great attitude. Texas Communication Services is now built into our business plan for future expansion. I recommend TCS to anyone I run into that needs high-quality IT services.”
“As a professional photographer in Dallas, I rely on my computer and backup drives to keep our client’s images safe for years to come. We use several drives to keep copies of all edited and unedited images in duplicate. One of my 8T drives wouldn’t let me in one day; it kept saying something about needing an admin. I contacted the manufacturer, and they told me to wipe the drive and start over with it. Several other photographers told me to just throw it away. Although I had the images on other drives, I didn’t want to throw it away, so I contacted Raul at Texas Communication Services, and he took control of my computer remotely and within three minutes had the issue fixed. Nothing was wrong with the drive, just a setting on my computer. He saved me $$$ and lots of headaches. TCS will be my first call from now on!”
“I work at a church, and we are always conscious of saving money and using these savings for outreach in the community and around the world. I heard about Texas Communication Services from a personal friend and decided to contact them for our phone service. We were ready to switch providers. Raul Escalante and Scott Donihoo came out and made that happen. They also got me out of a contract with the previous provider! These guys were so professional, and they took the time to explain how to use all of the features of our phones. I am not a techy person, but they walked me through it step by step. The church recently installed programmable thermostats throughout the whole church. Scott programmed the thermostats and taught us how to use the app on our phones. I have also used Texas Communication Services when I had issues on the church computer. Scott remotely fixed the issue and had me up and running again in a very short time! I would highly recommend TCS – they are very qualified IT Techs.”
“To Whom It May Concern,
I had the good fortune of being referred to Texas Communication Services by our home movers in February of this year. My wife and I, beyond middle age, were overwhelmed by the complexity of moving our computers, televisions, DIRECTV service, and landlines while in the process of “down-sizing”. Raul Escalante and his business partner, Scott Donihoo, arrived on the scene and literally took total control of the process and made the transition go perfectly. They actually packed up our computer, printer, and other peripherals and transported it all to our new home, where they set it up just like it was, with the exception of several improvements. They set up our new Wi-Fi, dealt with the AT&T people, and got our phones and our internet set up with appropriate coverage so we have service throughout the house.
The DIRECTV people arrived and had no clue what needed to be done. Raul and Scott spent several hours helping them get it figured out. I truly believe that we would still not have TV service without their involvement. They have helped us out on several other small issues over the past few months. Their service is outstanding. As a busy professional, I had neither the time nor the skill sets necessary to get our new home up and running electronically. Texas Communication Services was the answer. They are always available. In fact, on September 1st, my computer was taken over by a hacker. I called their number and received prompt responses from both Raul and Scott independently and on Labor Day weekend!!
I recommend Texas Communication Services to everyone. In fact, I have already referred them to my grown children and several business associates. I give them my highest recommendation.”
